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Payroll
User Definable Parameters - include Birthday message on check stub, number of checks
for average hours, number of years to retain history detail, month-end accrual general ledger
preferences, and expense posting. The parameters also provide for flexibility in setting up
weekly, bi-weekly, monthly, and other payroll cycles.
User Definable Tables - include Attendance Code, Bank Accounts, Benefit Accruals,
Deduction Codes, Departments, Earnings Codes, Employee Status, Evaluation Codes, Event Tracking
Codes (Physicals, Licenses Renewals, etc.), Federal Job Class, Holidays, Job Classes, Pay Grades,
Termination Reasons, and Worker's Comp Codes.
Flexible Benefit Accrual - allows for user defined setup of PDO or Vacation/Sick formats.
Accrual tables are based on anniversary year levels and include calculations of bonus hours,
accrual hours/year, and maximum accrued balance. Waiting Period and availability can also be defined
by the user. Dollars may be accrued to the General Ledger.
Flexible Deduction Code Table - allows for defining an unlimited number of deductions
per pay period, direct deposit criteria, deduction register within check register, and employer
matching amounts.
Flexible Earnings Code Table - provides the ability to designate base rate percent, shift
differentials, fixed amounts, record time off detail, productive/non-productive indicators and
factors, and include in per patient day analysis reports. An unlimited number of earnings codes may
be defined.
Automatic Rate Increase/Projection - feature allows the entry of a percentage increase and
effective date, and produces a report showing the payroll impact this increase will have; optionally,
the rate increase can be updated to the employee profiles.
Budgeting Functions - allow for entry of Productive and Non-Productive Hours and Wages by
Department, Job Class, Shift, and General Ledger Account Number.
Employee Profile - includes demographics, payroll tax codes, rate history, general ledger
distributions (unlimited per employee on a percent basis), standard earnings, standard deductions,
benefit accruals, events, time off record, and Quarter-to-Date, Year-to-Date, and Cumulative earnings
and deductions data and summaries.
Payroll Data Entry - allows distributions of earnings to standard earnings for the employee
as well as unlimited override distributions to selected general ledger accounts, departments, and job
class. Standard Deductions and Rates can also be edited during payroll data entry.
Data Entry Proof List - provides a register of Data Entry hours and deduction overrides.
Preliminary Register - provides the detail as it will appear in the check print, for edit
and review prior to check print.
Manual/Void Check Entry - for corrections and last-minute requests, displays calculation of
gross, net and tax amounts.
Check Print - function allows for alignments and reprints. Flexible formats for check stub
and check format.
Direct Deposit - plans are easily handled with check stubs only generated during the
payroll cycle.
Multiple Checks can be printed for any employee in a given payroll cycle.
Check Register and Update to Employee History and General Ledger.
Display and Print Check History by Employee. The system stores detail on hours, earnings,
deductions, and benefits accrued on each check produced in the system, and has the ability to
produce a total hours, earnings, deductions history for any range of payroll dates. Payroll history
may be retained for as long as desired.
Quarterly and Year-To-Date Reports: Detail Check History, Summary Register, Tax Summary
Register, Earnings/Hours Summary, Per Patient Day Analysis, Productive/Non-Productive Report,
Budget Comparison Report.
Quarterly and Year-to-Date State UC Reports, 941 Forms, W2 Forms, and electronic UC and
W2 transmissions are standard features of the Payroll module.
Additional Payroll Reports include Evaluation Exception Report, Average Hours List,
Holidays Unused Report, Benefit Accrual Registers (Detail and Summary).Employee Profile Reports
include Event List, Time Off List, Emergency Contact List, Labels, Index Cards, Standard
Deduction Lists, Birthday List, Anniversary List, Seniority List, Employee Turnover Report, EEOC
Report, Job Class List, Federal Job Class List, Race List, Evaluation Code List, Pay Grade List,
Workers Comp List, Termination List, Time Card Labels.
Time Clock Interface Functionality
Time Clock Data - is polled or imported from an ASCII text file and matched against
Employee Schedules and orphaned transactions from previous imports.
Matched Transactions - are updated to a file that can be edited by the user.
Edit Transactions Function provides the ability to pull-in one-sided punches from the Orphaned
File to complete a Matched Transaction in Data Entry mode, as well as the ability to override
matched transactions from the Time Clock Data.
System Integrity - is maintained by storing the actual punch data from the Time Clock as
well as the Original Schedule Data and the Edited Data.
Exception Reports - are produced when the Time Clock Data does not match the Employee
Schedule Data.
Orphaned Punch Report - produces a list of all transactions that have not been matched.
Matching Payroll Extract Report - produces a departmental report of all transactions.
This report can be used to enter data directly into payroll, or as an audit trail of data that will
be generated and interfaced to the Payroll Module.
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